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Down to Basics: How to Write a Truckload RFP

Updated: Oct 26, 2019

Define Your Metrics

The first and most essential step in any RFP method is to set up the dreams you wish to accomplish as a shipper when you enter into a proposed agreement. Providing the vital small print of what you discover as a quantifiable success is critical. Key performance symptoms (KPIs) assist businesses measure their progress. Examples of KPIs include:


Cost: Setting cost-based metric desires in your truckload RFP shortly establishes expectations in a possible relationship between a shipper and carrier. Goals focused on cost metrics should reference key elements like spend per lane, price per mile, and cost per pound. Fuel is also a cost to include in the RFP as a separate line item. As a client, you can grant your fuel surcharge chart (FSC) on a specific tab to help the carriers recognize your wishes better. This ensures all RFP responses are evaluated for the same relative to whole cost. two Performance: Performance-based metrics would possibly now not affect your pockets as radically as other factors, however performance does contribute to your supply chain’s standard success. Goals targeted on on-time pickup and delivery percentage, soft acceptance, and bid adherence enable you to discover these overall performance KPIs a carrier will be expected to meet. Requesting a full evaluation of a carrier’s KPIs will assist you in figuring out those who are great outfitted to make certain your success. two


Whether you prioritize one or both of these metric categories, submitting a complete overview of how you diagram to tune and calculate KPIs will finally gain each parties.


Collect and Provide Data


As you prepare your truckload RFP, preserve in mind that the greater records you provide from the beginning, the better. The statistics you supply in your RFP will help you vet carriers and select the quality partner. It’s useful to provide a separate tab with all contact data including, website addresses, contact names, emails, phone numbers, hours of operations, and 2d shift contacts so the carriers recognize requirements, hours, and unique addresses while rating. The higher detail provided throughout an RFP method minimizes any hedging in the price return and improves the accuracy of response.


As you start to compile your information, try to hold these points in mind:


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